Guidance
CASA Part 139: Practical Aerodrome Recordkeeping for Regional Airports
For Australian regional airports and council aerodrome operators, effective recordkeeping connects documented procedures with the work performed on the ground.
A practical approach brings together an up-to-date aerodrome manual, relevant inspection checklists, clear defect records and evidence of follow-up actions.
Start with the requirements that apply to your aerodrome
CASR Part 139 and the Part 139 Manual of Standards establish requirements for aerodrome operations. Operators should identify the provisions applicable to their aerodrome, facilities and activities.
CASA advisory circulars provide supporting guidance. Always check the current legislation, applicable instruments and CASA guidance when reviewing procedures.
Keep the aerodrome manual connected to daily operations
An aerodrome manual should reflect the aerodrome's actual facilities, responsibilities and operating procedures.
When procedures change, review the relevant manual sections and supporting documents. Maintain clear version control and make current procedures accessible to the people who use them.
Make inspection records useful
Inspection records should help staff understand what was checked, what was found and what needs to happen next.
Practical records can capture the inspection date and time, inspector identity, areas checked, findings, supporting photographs and actions taken.
Checklists should suit the aerodrome and its operations. A generic checklist alone cannot establish that every applicable requirement has been addressed.
Connect defects with follow-up actions
Recording a defect is the beginning of the response. A useful workflow also identifies responsibility, tracks progress and records the evidence used to close the issue.
Operational hazards may require immediate action and reporting under the aerodrome's procedures. Entering an issue into software does not replace those responsibilities.
Organise documents before an audit or surveillance visit
Keeping manuals, inspection records, defect actions and supporting evidence organised can make reviews more efficient.
Staff should be able to locate current documents, distinguish them from superseded versions and explain how records relate to the aerodrome's procedures.
How Sterling Aviation Services can help
Sterling Aviation Services brings 15 years of practical regional aviation operational and management experience to aerodrome consulting and documentation support.
Our services include aerodrome manual development and reviews, operational documentation, independent documentation gap assessments and regional airport operational reviews.
Sterling Aerodrome Manager supports electronic inspections, photographic records, defect tracking, operational documents and audit preparation.
Contact us to discuss your aerodrome's needs or arrange a demonstration.
Does using software guarantee CASA compliance?
No. Software can support consistent workflows and accessible records. Compliance depends on the applicable requirements, suitable procedures, competent personnel and how the aerodrome is operated. Regulatory responsibility remains with the operator.
Official references
Ready to discuss your aerodrome's needs?
Speak with our team about consulting, documentation support or a product demonstration.